Bytown Railway Society

Program Chairperson

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To recruit and host interesting and engaging public speakers for BRS’ monthly program nights.
Posted On:
Closing On:
Monday, 16th October 2017
Sunday, 31st December 2017
Category: Volunteer
Department: Programs
Location: Ottawa
National Capital Region
Home Office
Pay Rate: Not Applicable
Duration: 2 years minimum
Travel: None

Job Description:

Work Location

Work primarily done from home. Attendance at monthly BRS Program Night (first Tuesday, Sep to Jun) is required.

Purpose of the Position

To recruit and host interesting and engaging guest speakers for BRS’s monthly program nights.

Responsibilities and Duties

  • Recruit guest speakers on railway-related topics for monthly meetings.
  • Arrange speaker’s overnight accommodations (on request).
  • Arrange pre-meeting gathering/dinner for BRS board members/speaker.
  • Procure thank-you gift (plaque or gift card) for speaker.
  • Work with CSTM staff to fulfill BRS and speaker’s requirements. (Facility, Equipment and technical staff, as required).
  • Provide BRS board with up-to-date Program Night content/status prior to each board meeting (last Tuesday of the month, Sep to Jun).
  • Provide information on meeting speakers and their topics for BRS Branchline and web publication (preferably 3-4 months ahead of relevant meeting).
  • Act as BRS host at monthly program night. Attending dinner and officially greeting members, introducing speaker, thanking speaker and attendees at the presentation.
  • Assist guests with information about local BRS activities, nearby railway-related sights, other Ottawa attractions.
  • Select a feature movie for annual movie night held in December, make licensing arrangements if required.
  • Transporting BRS equipment such as the laptop, slide projector and associated accessories to the monthly meetings. Safekeeping and any maintenance of the equipment.

Commitment Expected

  • Length of Service: 2 years (minimum commitment).
  • Hours per month: 15-20 hours


  • Past Program Chair volunteers will be available for mentoring. 

Preferred Skills:


  • Post-secondary education preferred, but a combination of education and work experience will be considered as well.
  • Good organizing ability, communication skills, comfortable meeting new people.
  • Ability to gauge potential speakers for the value/interest of their subject matter to the BRS membership.
  • Experience or interest in railway historical research, railway operations or technology.
  • Experience with event planning would be ideal, but is not mandatory.
  • Internet access. Ability to use email, and any other online tools available.
  • Comfortable speaking to an audience.
  • Bytown Railway Society member, or willing to become one.
  • Level 1 - Criminal Record Check (CR) with Ottawa Police Service.
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